A governed AI decision engine for a $30,000,000 defense procurement contract.
This system was built for one purpose: to replace the manual judgment of an expert procurement manager with a governed, rules-based engine that any team member can operate — and that the program manager can audit, override, and trust on return. Every decision is calculated. Every decision is explainable. Every decision is logged.
These items are already owned. Accounted for separately from the US procurement ceiling. Delivering March 2026. Export licensing in process.
The highest-priority procurement list. No export license required. Every item has been evaluated. Mandatory major components — including drive controllers and precision CNC equipment — are included and will be delivered independently as they arrive, not as part of a kit shipment.
Export license required. Evaluated against the remaining budget after Critical Path items were committed. US-cheaper items selected first. When budget was exhausted, items with the shortest delivery lead times were prioritized to protect the schedule.
Every item with a US price is compared against a current estimated Israel price. Israel prices on file range from recent to over a year old — the system does not use stale prices as-is. Instead, it applies current market indexes by item family to estimate what each item costs in Israel today.
| US Procurement Ceiling | $11,600,000 |
| Inventory on Hand (separate) | $1,660,688 |
| Critical Path committed | $7,997,185 |
| Strategic Items committed | $1,942,127 |
| Total committed | $9,939,312 |
| Remaining | $1,660,688 |
Escalation applied per delivery year — 3% in 2026, 7% compounding annually 2027–2030.
Load the procurement files. The system reads, validates, and classifies every item automatically. Replaced part numbers are detected and flagged.
Every item's US vs. Israel decision is shown with full reasoning. AI-estimated Israel prices display confidence levels — High, Medium, or Low — based on how recent the source price is.
Confirm total committed spend by category. Review cost escalation across each delivery year. Verify the ceiling is not breached.
Produce the final US procurement list with optimal purchase order dates per item per milestone. Download as Excel — combined or split by delivery date.
The program manager reviews all decisions, applies overrides with documented reasons, and approves the plan. Approval locks the output. Every change is permanently recorded.
Everything in this procurement plan — 1,272 items, 10 delivery milestones, all sourcing decisions, all budget calculations, all escalation projections.
Answers questions the data alone cannot answer. Calculates scenario impact. Identifies risk. Explains every decision in plain language.
Makes a final decision. Every response presents options and tradeoffs — and asks you to confirm before anything changes.
Every decision in this system is governed by rules established at contract inception. No sourcing rule can be changed without program manager approval and a permanent audit log entry. This system was designed to be operated by any team member and reviewed by the program manager on return — with full confidence that every number, every decision, and every date is traceable to its source.